Hello Louisiana


The next few months we will be posting information from the Officers Hand Book of GWRRA. This will help all members better understand what we do for you. This may inspirer one of our members to become an Officer or other position in GWRRA. Remember, the more you participate, the more fun you will have. All information will come directly from the GWRRA Officers Handbook.

OFFICER ROLES IN GWRRA

DISTRICT ROLES

The District is extremely important to both the Chapter Team and the Members. They will have some direct responsibilities to our Members. Some of the responsibilities that were once done at the Chapter will now shift up to the District.

District Director- Eagle pin with White inset

The District Director will help in coordinating activities throughout the District to meet Chapter and Members needs and desires. Your focus will be as a Coach. A Coach, by our definition, is the one who tells you how to do it and where you can get the needed help to get it done well. The problem-solving approach will be to coach others into a self-discovery after you have shared ideas with them. Then guide the results. 
The District Director will communicate to all Members in their District through a modified newsletter, due out quarterly to all Members on the ARL. Communication through email, social media, Facebook, etc. as needed, with activities and some news of the District. The focus of communication is to encourage participation in activities. Our District Director will have regular (monthly at least) conversations with the Chapter Directors to help keep them focused and to guide them as to where they can get the answers, including from the rest of the District Team. It is recommended that the communication is done through a video conference call. The District Director will also attend the video or conference calls scheduled by GWRRA President.  Our District Director will also coach and facilitate their team to be certain that activities are planned and assist as needed when a Team Member needs help. The District Director will be certain that all new Members and Prospective Members are contacted by the District MEP and guided toward the appropriate Chapter that meets their needs. Focus must be on Member growth, retention and riding. 
If the District puts on a rally, they will coordinate all of their Team and volunteers to put on a rally focused on fun, socialization, rides and education that fits each District’s needs. Overall, the District Director role is the coordinator of fun, riding, knowledge opportunity and Chapter interaction/socials.

District Educator- Eagle pin with Red inset

The District Educator will promote the program of Rider Education. They will write articles to promote the program for Chapter Newsletters. They will be the reporting arm of activities (N6) to Team GWRRA. They will gather activities through the District planning and Chapter newsletters and calendars. All request for training in the District happen with coordination with the District Educator and University Coordinator. Paperwork for the levels program will process through this position. The District Educator will work together with the District Ride Coordinator for the benefit of the Rider Education program each following their specific responsibilities. They will attend the conference calls monthly with both the Director of Rider Education and the District either by computer video call or phone. The District Educator will work with the District University Coordinator to assess the education needs in the District. The goal is quarterly education events in the District that can be the District rally, multi-Chapter events or District education events. The Educator will also assess and set up Ride Courses as needed. Working together and including the Ride Coordinator, they will create fun events with a ride to the destination. The District Director will support, and the District MEP will provide some of the fun activities to be included in the day/weekend events. If the District puts on a rally, the Educator will work with the Team and volunteers to put on a rally focused on fun, socialization, rides and education that fits each District’s needs. This and the education events will be the place to really promote the Rider Education Levels Program.

District Ride Coordinator- Eagle pin with Red inset

The District Ride Coordinator will plan District rides of all types throughout the year. Their audience is not only the Chapters but all Members in the District. Using social media (Facebook, Groupworks, Google Calendar, GWRRA Events Page, etc.) the Ride Coordinator will establish a calendar of available rides, open to all and open to all bikes. They will work with the Chapter Ride Coordinators to ensure their rides are included on the District calendar. If possible, archive all the rides to create a GWRRA Member Electronic and/or print Ride book each year. The District Ride Coordinator will create riding areas within the District and designate an Area Ride Coordinator. The Area Ride Coordinator will communicate all area rides to the District Ride Coordinator for inclusion on all District and Chapter event Calendars. You may also want to include on the GWRRA Events page. http://gwrra.org/events/
The District Ride Coordinator will be at least a Level 3 and a Road Captain. The District Ride Coordinator will reach out to all the Members in the District to invite them on rides and work toward inclusion of those who do not regularly participate with a Chapter or the District to have them come out to the rides and possible the Education events. The District Ride Coordinator will work together with the District Educator for the benefit of the Rider Education program each following their specific responsibilities. The District Ride Coordinator will encourage Members toward safety and safe riding techniques. They will also share with the Members how to participate in the Rider Education Program. The District Ride Coordinator will assist the District Educator and the District University Coordinator with District Education events. Their specific responsibility will be to create rides in the event and possible rides at the events. They will work with Chapter Ride Coordinators to plan the ride in. The goal is quarterly education events in the District that can be the District rally, multi-Chapter events or District education events. The District Director will support, and the District MEP will provide some of the fun activities to be included in the day/weekend events. They will attend the conference calls monthly with both the Director of Rider Education and the District either by computer video call or phone. They will schedule regular calls with the Chapter Ride Coordinators. If the District puts on a rally, the Ride Coordinator will suggest ride in routes as well as rides during the rally. They will also work with the District Educator for the promotion of the Rider Education program. They will work with the Team and volunteers to put on a rally focused on fun, socialization, rides and education that fits each District’s needs.

District University Coordinator- Eagle pin with Gold inset

The District University Coordinator, along with the District Educator, will assess the training needs in the District. They will gather requests from Chapters of their training request and put joint events on with Chapters, where possible, to enjoy the training as well as the social event 
University Coordinators will make the recommendations if additional ITCP Certified Trainers or Certified Instructor Trainers are needed in the District.
The District goal is to have quarterly education events in the District. That can be the District rally, multi-Chapter events or District education events. The Educator will also assess and set up Ride Courses as needed. Working together and including the Ride Coordinator, they will create fun events with a ride to the destination. The District Director will support, and the District MEP will provide some of the fun activities to be included in the day/weekend events. They will attend the conference calls monthly with both the Director of the University and the District either by computer video call or phone.
If the District puts on a rally, the University Coordinator will work with the Team and volunteers to put on a rally focused on fun, socialization, rides and education that fits each District’s needs. 

District Membership Enhancement Coordinator - Eagle pin with Blue inset

The District Membership Enhancement Coordinator will help the Chapter MEC with fun ideas and encourage them to participate with programs that would be beneficial to the Chapter. The District MEP must focus on contacting all New and Prospective Members each month to welcome them to GWRRA and to find out what they are looking for with their Membership. Along with the District Director, they will suggest to the Member the Chapter or Riding group that would best meet their needs. They will report all their contacts monthly. They will also follow any program, task or focus they are asked to do from the Director of Membership Enhancement or the MEP Team. They will attend the conference calls monthly with both the Director of MEP and the District either by computer video call or phone. They will also schedule regular calls with the Chapter Membership Enhancement Coordinators. They will also work on contacting Membership in the District, and along with the Ride Coordinator, Educator and Director to plan fun education days or weekends. They will also help plan fun events inviting all Members in the District to join in. They will guide each Chapter in reaching out to those prospect and new Members faithfully every month. If the District puts on a rally, the MEP Coordinator will work with the Team and volunteers to put on a rally focused on fun, socialization, rides and education that fits each District’s needs

District Motorist Awareness Coordinator- Eagle pin with Orange inset

The District Motorist Awareness Coordinator will work with the District and Chapter Teams to take full advantage of opportunities to share information with the public. They will create sample kits for bikes shows; bike rallies; street fairs; other public events where Members can be out and sharing information with the public. They will also create a sample package for presentations at schools and other locations when those opportunities arise. They are the resource for the District and Chapter for materials and guidance. They are encouraged to create District Motorist Awareness events where they can, keeping the District Director informed and involved in any decisions.

District Treasurer- Eagle pin with Green inset

The District Treasurer will keep the finances of the District. They will give monthly updates on the financial status of the District as well as reconcile the checking account. They will assist the District each year in establishing the financial needs to the District. They will also assist the Chapters, coaching them with needed financial requirements. They will prepare annually the District financial report and the IRS 990 reporting. They will collect financials and 990 from each Chapter, review and process them per GWRRA Guidelines. They will submit the annual District financial to TEAM GWRRA Director of Finance for review and acceptance. Use of the Excel spreadsheet for finances, found on Oconnect, is highly encouraged. District Newsletter modification: The communications from the District needs to be for sharing what is new in Programs, information from GWRRA, and District news. It is more of a bulletin and can be done monthly or semi-monthly but it’s audience is the Chapter Officers and Team. It might be a good idea to focus a piece quarterly to all Members in the District for encouragement to join the District at events, education events or rallies.

Fritz & Johnette Beter / Mike & Pam Jastram

Louisiana District Directors

dd@gwrra-la.org

District  Director Article